G/L Account Detail

The account detail window is accessed by opening the G/L Chart of Accounts and double clicking on an account or when inserting a new account.

Parts of the Account Detail Window

	Saves the current general ledger account.
	Creates a duplicate of the current general ledger account.
	Reverts to the last saved version of the general ledger account.
	Deletes the general ledger account. If there are transactions associated with the account, it cannot be deleted.
	Prints the information in the general ledger account.
	Checks the spelling in all text entry fields in the window.
Account Type	Designates whether the account is a detail account or a posting account when printing summary level reports. Available for future enhancement. Not used at this time.
Account Number	An account consists of numbers and dashes. The dashes are typically a place holder (eg. 0-0000-000). The format of the numbers is controlled within the Accounting tab of Company Preferences. The first digit corresponding to the type of account. For more information on Account Types, see below.
External Account	External Account is a 50 character alpha-numeric field that will accommodate systems with longer account numbers or ones which include letters. When printing reports or exporting, the external account number will print or be visible. For use specifically with the Banner financial package and similar. Clients who do not need this longer field can simply duplicate the internal account number here. Information about the different export formats can be found here.
Description	Description allows the account to be named. The account number and descriptions are displayed on reports and on any general journal entries that affect the account. The more detail used to explain the account, the more easy reports will be to read.
Status	Used to indicate that the account is in use. If accounts are retired, or no longer required, it may be unchecked.
	The Setup tab deals with general information settings for the general ledger account. For more information on the Setup tab, click here.
	The Monthly Totals tab shows a breakdown of the monthly totals for the general ledger account. For more information on the Monthly Totals tab, click here.
	The Yearly Totals tab shows a breakdown of the yearly totals for the general ledger account. For more information on the Yearly Totals tab, click here.
	The G/L Entries tab shows transactions that are associated with the general ledger account. For more information on the G/L Entries tab, click here.

Account Types

The next four numbers indicate the account number. The last three digits are for a feature of the account.

Play revenue accounts can be created so that the account number indicates the play and the feature indicates the type of revenue (sales, exchange, refunds, markup or discounts).

Try to harmonize the numbers to match the account numbers used in your existing accounting system.