How is the EFT File external name derived?

When the EFT File is created, its name was automatically set to ThePortTheatre20190514EFTElectronicFundsTransfer0021 Why is there additional information at the end?

Yes, the full file name is determined during the export process, not at the beginning. When you first start the process, you're provided the leading description and the trailing description is auto extended based on the payment method description and file creation sequence number.

The ThePortTheatre starts from the Short Name in company preferences.

The 20190514 is based on the current date in the yyyymmdd format.

The EFTElectronicFundsTransfer comes from the payment method description in code tables

.

The 0021 is the file sequence number from the merchant account setup.

put them altogether (after removing spaces and special characters) you get ThePortTheatre20190514EFTElectronicFundsTransfer0021 with no 3 character file extention.

The EFT file created by Theatre Manager will not have a 3 character file extension. Financial Instituations will reject the file if it contains a file extension. The EFT File is specifically created to conform to the specificiations provided by the Clearing House Association to successfully process EFT transactions.

The EFT File external name is specifically named to allow for mutliple EFT merchant accounts and/or multiple EFT Payment Methods to have their EFT Files created at the same time. In most situations, you only have 1 file to submit. Potentially in other specifically designed and setup situations, there may be a desire to have 2 or more different files to submit. The naming convention allows for easily identifing which EFT Payments belong to each Merchant and/or Payment Method.