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Creating a General Admission Event & Performance(s)

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Before you add an event / play into Theatre Manager, a general ledger account number must be created for the new event / play. Refer to General Ledger Accounts for more information.

In the Event / Play window, there are eight different account number fields in five different ticket types. The eight accounts are:

  1. Sales
  2. Exchange
  3. Refund
  4. Discount
  5. Markup
  6. Ticket Fee account 1
  7. Ticket Fee account 2
  8. Ticket Fee account 3

The five ticket types are:

  1. Regular
  2. Season
  3. Other Type 1
  4. Other Type 2
  5. Internet

Depending on how your accounting system is setup:

  • You may need to create only one G/L account for the entire event / play, or
  • You may need a separate account for each of the account number fields in each of the five ticket type categories.

    To start, you perform the following steps:

  1. Open the Event / Play List Window.

    Click here to learn how to access this window.

  2. Click the New button.

    The fields are blanked to allow you to add new data.

  3. Enter the Event / Play information.

    Click here for more information on Event / Play Information tab.

  4. Enter the Accounting information.

    For more information on the Accounting Tab, Click here.

  5. Enter the required information on the Marketing Tab.

    For more information on the Marketing Tab, Click here.

  6. Click the Save button.
  7. You have now created your Event. Next we add the Peformances.

  8. Click the Event's Performance tab. Then the New button.

    The Adding Perfromance window opens.

  9. In the Sales Method list, choose festival. For more information on this window Click here.

    Review the other fields and when complete, click the Step 2 button.

  10. In step 2, you set the pattern for the number of plays per day.

    For more information on how to enter data in this window, click here.

  11. Click the Step 3 button.

  12. In step 3, you finalize the performance.

    For more information on Step 3, click here.

  13. Now you have finished setting up the perfrormances, click the Build button.

    The Build confirmation dialog opens.

  14. Click Build again.
  15. Your performance is now added to the event.

    Click here for information on selling Festival tickets.