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Batch Functions

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The Batch menu allows a number of batch functions to be performed. Batch functions are used for processing items in a group. For example, the printing of all tickets to a performance that have not been printed is done as a batch function rather than through each patron's record.
  1. Click Setup on the main menu bar
  2. Select the Batch Functions sub menu
  3. Select the item you want from the sub menu

 

Print Uprinted Tickets Used for the printing of all tickets that have not been printed for a performance. For more information on using the Print Unprinted Tickets function, click here.
Unprint Batch of Tickets Used for reprinting a previously printed batch of tickets. This removes the 'Printed' flag from the tickets. For more information on the Unprint Batch of Tickets function, click here.
Print Ticket Invoices Used for printing all ticket invoices that have been marked for printing. For more information on the Print Ticket Invoices function, click here.
Print Unprinted Passes Used for printing all passes that have not been printed. For more information on the Print Unprinted Passes function, click here.
Unprint Batch of Passes Used for reprinting a previously printed batch of passes. This removes the 'Printed' flag from the pass(es). For more information on the Unprint Batch of Passes function, click here.
Print Charitable Receipts for Donor Used for printing all charitable receipts that have been marked for printing. For more information on the Print Charitable Receipts for Donor function, click here.
Print Annual Summary Charitable Receipts for Donor Used for printing all charitable receipts that have been marked for printing in an Annual Statement style. For more information on the Print Annual Summary Charitable Receipts for Donor function, click here.
Unprint Batch of Charitable Receipts Used for reprinting a previously printed batch of charitable receipts. This removes the 'Printed' flag from the receipts. For more information on the Unprint Batch of Charitable Receipts function, click here.
Order Balances Used for recalculating the order balances of all orders within a given range. For more information on the Order Balances function, click here.
Patron Balances Used for recalculating the patron balances within a given range. For more information on the Patron Balances, click here.
Orders Currently Being Sold Opens a window displaying a list of all orders currently flagged as being sold. This is useful if a workstation crashes in the middle of an order. For more information on the Orders Currently Being Sold function, click here.
Worker Jobs Theatre Manager defers some data managment into worker jobs so that you can continue to use your workstation and sell tickets. The TM servers monitor the jobs and are responsible for making them run at the the right time. For example, jobs that save a users window preferences generally run right away. jobs that create indexes or purge expired data will run off hours.

You may receive a message at startup that some jobs have not run. You can review outstanding jobs and let ArtsMan support know - we'll make sure that they run.
Check Patron Field for PCI data This feature is used to search your entire database within a list of note or text data fields that might un-encrypted credit card data.

Under PCI rules, card data shold only be entered in the credit card payment fields. Sometimes, a user or a patorn may put a full credit card number in order notes (instead if setting up a post date payment). This will help you find out what field it might have occurred in and then correct it.

When the window opens:

  • Click the search button
  • The system may take a little while searching
  • A list of possible violations may show up and the part of the text that Theatre Manager thinks could be card number will be highlighted, along with the name of the field
  • Double click on the row to open a window containing the data
  • You should be able to edit the field to remove the possible card number
Clear/Replace Patron Fields This function will be implemented at a later date.