There are five primary user level:
User Level | Can Do | Cannot Do |
Master User |
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Outlet Administrator |
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Normal User |
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No Access |
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API Access Only |
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Venues who have purchased the Outlet Edition of Theatre Manager must have their Outlet Administrator perform employee setup functions. The Master User for the Outlet should only be used to create the Outlet Administrator Employees. |
Access Id | The logon name for the employee when the default logon window is set to Access ID/Password. Refer to the PCI Security Tab of System Preferences for more information. It is also used to identify users logged in to the postgres database for logging, etc. |
Hired | ![]() A future date in this field means that the employee will gain access in the future, but not now. This could be used for setting start dates for interns. |
Resigned | ![]() Generally, this date is blank. It can be in the future if you are creating an employee with temporary access and the resigned date is when they are leaving. If an employee makes too many mistakes entering their password and gets locked out, this field will automatically be set by Theatre manager to prevent access. To reinstate an employee's access, a Master User or Outlet Administrator needs to:
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Logon Level | Indicates the general user level of the employee
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REST API | Click to enable access to the REST API. This is a feature which allows access to the raw data in the database using a URL - and is typically used for web developers or for data analysis tools. |
Groups | Select the functional groups that this employee belongs to. These are used to determine which records the employee can have access to. For exmaple, if somebody has both Marketing and Box Office checked, then they can access any record that is marked accessible by either Marketing or by Box Office.
If somebody has access to 'all' areas then make sure they are all selected. These functional security access groups are set up in code tables. |
Attempts | The number of times the employee has tried to login with the incorrect password since the last logon. |