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Creating Sales Entries

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Once the deposits for the day have been completed, the next step in the End of Day process is to create Sales Entries in the general ledger.

The purpose of creating sales entries is to:

  • Create sales transactions for sales that occurred on the web
  • Take all sales transactions (tickets, donations, gift certificates, etc) and create G/L entries that aggregate the sales since the last time this process was run.
  • Find all ticketed events eligible for rolling over revenues from deferred to earned and make G/L entries for those sales
  • Run some daily clean up activities such as:
    • removing patrons from double opt-in mail lists if they have not responded within the limit in company preferences.
    • Deleting old shopping carts per the retention periods in company preferences
    • Deleting old eblasts and letter correspendance per the retention periods in company preferences

  1. Click the Sales Entries tab.

  2. Click the Create Sales Entries button.

    This will open the Create Sales Entry Window allowing the user to journalize the Accounts Receivable. Depending on settings in company preferences->accounting tab, you may also want to select conversion of some orders from reservation only to earned income, especially if the performance has just occurred.

  3. Enter the date up to which Theatre Manager should journalize the A/R.
  4. Click the Create Sales Entries button.

    A window displays the progress.

  5. Click the Done button.

    The Sales Entry process is completed and you return to the Sales Entry tab.

    All the Sales Entries will be displayed under the Sales Entries tab.

    In the upper right hand corner of the End of Day wizard, the amount should be zero to show that the Deposits and Sales Entries are in balance. If they are not, then research will need to be done to determine where the problem is. For more information on finding the imbalance, click here.

    The unposted sales and deposits must now be posted to the GL. For more information on posting to the General Ledger, click here.