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Year End Rollover

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Year End Rollover is the conversion of the general ledger from one fiscal accounting year to the next and occurs at the end of the fiscal year (not the calendar year). The following steps occur:
  • Current year monthly financial totals are moved into the previous year monthly totals.
  • Donations that were deferred for the next fiscal year are transferred from deferred revenue to earned revenue.
  • Passes and Gift Certificates that were deferred for the next fiscal year are transferred from deferred revenue to earned revenue
  • Hours attributed to volunteers/staff are rolled forward one year.
  • Marketing statistics are recalculated to reflect the new fiscal year
  • Optional Steps:
    • Ticket sales for the next fiscal year can all be transferred from deferred revenue to earned revenue based on accounting settings in Company Preferences
    • All events with dates in the past can be closed automatically to prevent any sales, exchanges or refunds from occurring.

The amount of time taken by the year end rollover is dependant only on the number of accounts and posting history. It should take only a couple of minutes to do the actual rollover once you have the reports you want.

Complete the final End Of Day for the current year before doing a Year End Rollover. This generates the final deposit, creates all sales entries, posts to the G/L and then you can run any G/L reports that are traditionally required for auditors.

Refer to timing to decide when to do the rollover.

Sales can continue on the web and at the box office while year end rollover is in progress. Just don't do your end of day until Rollover is complete.