For a downloadable checklist of all of Day 6

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Install Updated Database

• Install updated/data imported database
• Review any imported data for verification of accuracy

Review of Prior Topics

• Patron Management
• Ticket Sales
• Donation Management

End of Day Processing

• Till Balancing for each employee (Box Office and Development)
• Creating a Deposit, Sales Posting, and Posting to the General Ledger
• Printing the End-Of-Day Reports

Online Credit Card Payment Server

• Review of Online Credit Card Payment Server Reports
• Settlement of Online Credit Card Payment Server via Theatre Manager
• Forced Deposit Issues (stop, drop, and roll!)
• Management of Online Credit Card Payment Server (Box Office needs easy access)
• Review of Online Credit Card Payment Server manual settlements procedure
• Review of the 4 Major Players Involved with Processing Credit Cards
  • Theatre Manager – entry and collection of data that talks to the Online Credit Card Payment Server
  • Online Credit Card Payment Server – Middleman who receives data from Theatre Manger and communicates with your Service Provider; then communicates back to Theatre Manager.
  • Service Provider – the entity that authorizes the credit card. Do you have their contact information easily available?
  • Your Bank – the location where the Service Provider deposits the money after a successful settlement of the Online Credit Card Payment Server.

Transferring End-Of-Day Activity into Accounting Package

• Theatre Manager is based on Accrual Accounting Principles and as such, all reports for End-Of-Day summary of activity are presented in that fashion.
• Review of Theatre Manager's End-Of-Day Reports to make sure that the selected report to have the Box Office run at the end of each day will provide the information in the best possible layout for the accountant.
• Review of Theatre Manager's Account Receivables Reports

Managing A Sale After the Fact

• Fixing Incorrect Pre-Deposited Payments and Post-Deposited Payments
• Printing an Invoice from the Patron Window
• Printing Invoices from the Batch Functions menu
• Printing an Invoice and Emailing the Invoice to the Patron for the Patron Window