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Attached Files Tab

Files of any type can be attached to a task or porject record in the database. These files are then stored in the database. This is safer than storing on file server, for example, grants, directions, budgets and documents. Because they are stored in Theatre Manager, they can be opened right out of Theatre Manager.

	If you make changes to the file and save them, you MUST drag the file back to the list to save the current version when you are done. Theatre Manager has no way to tell if you have made changes to the document and saved those changes, so you must explicitly re-save the document back to the database by dragging it back into the list.
	If you drag a file of the same name as exists in the task, Theatre Manager will ask if you want to: Replace the existing file - in which case the file is replaced Add a new file - in which case a second copy of the file is retained - which can be useful for saving generations of changes to some files like budgets. It saves as many generations (copies) as you wish.
	If you try to extract the file from the database and it finds that it still exists in the original pathname, Theatre Manager will ask if you want to replace that existing one with the one from the database

Parts of the Attached Files Tab

Doc	The Number of the document in the database.
Status	Indicates the document is loaded into the database.
Name	The file name for the document.
File Extention	The type of document (as indicated by it's extention).
Size	The size of the document.
Link	Where the document was ORIGINALLY located on your computer. Theatre Manager will check that pathname when trying to export -- to make sure that the file does not exist. if it does exist, you'll get a warning asking if you want to replace it.
Date Entered	The date the document was uploaded to the database.
Date Updated	The date a document was changed.
Changed By	The Employee number of the participant who attached the document to the task.
Task	The task number the document is attached to.
	To attach a file or document, click on the Add Doc button, or drag the file from your hard drive to the list. A line will be added to the list indicating the name of the file, its location on disk, size, etc.
Replace Doc	To completely replace the document with another one, click on the Replace Doc button, or drag the file from your hard drive onto the list. If a file is dragged onto the list: with the same name -or- with the same extension (file type) and size Theatre manager will ask if you want to replace that file with the one just dragged in with a dialog similar to the one below. The attachment in the list will be modified to show the current information.
Delete Doc	To delete a file or document, click on the Delete Doc button. This will remove the file from the database, *but will not touch the original item from the disk*.
View Doc	To view an attachment stored in the database, click on the View Doc button. If the file is found to already exist on disk at the stored the pathname, you will be asked if you want to replace the file on disk or open the one on disk. If it is not found, you will be asked where to save the file. Then the system will ask your computer to open it using the default application for that file type.
Locate Doc	Theatre manager stores the original pathname to the file. You can ask the system to open that file location. If the original document path was on a file server in a shared location (and that shared file server location is mounted and still exists), then everybody may be able to find the folder that contains the file is not a local hard drive, then you may be able to locate it if its on your computer in the same place. Other users will not have the same file structure as you, so they will be asked to save the file to their hard drive.

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