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Calendar A calendar is a grouping of information that can be displayed in multiple formats associated with dates. They can represent information available to be displayed to the public at large, within the organization or privately. Calendars can be displayed by:
  • Venue - showing the events scheduled
  • Resource - showing the venue where the resource is needed
  • Employee - showing the event where they are needed
  • My calendar - showing my ToDo's for the day
  • Volunteer activities - showing volunteers scheduled for a show
Colors provide an important visual clue for identifying types of resources or tasks or venues within a calendar.

Click here for more information and instructions on Calendars.

Consumable A consumable is an item that is permanently used up. These would be items from inventory such as cups, concession items, etc. It would not include permanent items like tables, projectors or chairs.

A resource is marked as consumable in the Task Resource setup.

Click here for more information on Task Resource setup.

Filters You can use filters to determine which information to show on a given calendar or report. These can be defined by a user (or group) or can be available to all users of the system.

Click here for more details on Filters.

Gantt/Project chart A Gantt chart is a visual representation of a project schedule. A type of bar chart, a Gantt charts show the start and finish dates of the different required elements of a project.

Gantt charts are useful in planning how long a project should take and helping to sequence the events by laying them out in the order in which the tasks need to be completed.

Tasks are shown on the tree, and the project time span is represented on the horizontal axis. Each task has a corresponding bar that shows the time span required for that task. Gantt charts also indicate dependencies, those tasks that are dependent upon other tasks. Tasks for a project can only be entered via the project, however you can add existing tasks to a project. They can be viewed in other calendars however, you cannot see their temporal relationships there.

Click here to see how Gantt Charts work within Projects.

Play/Event These are considered synonymous. They will be tracked as plays currently are, but are not restricted to plays.

Click here for information on Plays/Events setup.

Resource Some physical items are needed to perform a task, needed for an event or performance, or assigned to a venue. Resources can be permanent or consumable. A variety of properties can be associated with a resource, defined by the individual client.

Click here for information on Resources.

Task Tasks are the core of Facility and Workflow Management. They represent something that needs to be accomplished. Tasks can be assigned to an employee or patron. Tasks can be associated with a client/patron as something that needs to be done for them, associated with an event, or a specific performance. Resources can be assigned to tasks. The tasks can have a temporal correspondence to each other, such that the completion of one task may affect another, etc. Tasks can be assigned to multiple people. Reminders for tasks can be received via visual and auditory clues. If a task is assigned to multiple people, changing the date or other information on it changes the information for all associated people. If a task that is part of an ordered group has a date/time changed, the date/time of subsequent grouped tasks may be changed by an appropriate amount, depending on the type of grouping.

Click here for information related to Tasks.

Time Time is an important component in all tasks and venues. This temporal component is used to determine conflicts and availabilities of people and resources. Nearly every part of the Facility and Workflow Management module is dependent on time information.
Venue A location for some activity. It can be a theatre, conference room, meeting room etc. If a physical location has multiple configurations, it will be considered to consist of multiple venues, each with its own map. Resources can be assigned to a venue to be used as a pick list when creating a rental agreement for a venue.

Click here for more information on Venues (also referred to as "Theatre Maps").