How To

Click here, for quick reference information for Venues and Maps

To duplicate a venue/theatre, you perform the following steps:

1. Open the Venue List window.

   

   Click here to learn how to access the window.

2. Select the Venue to duplicate.

   Single click on the venue to select it.

Once a company has purchased a license upgrade the new Customer and License numbers need to be entered to activate the additional features of Theatre Manager.

1. Open Setup >> System Preferences

   

2. Click the Purchase License Upgrade button.

   The Customer and License Number Window will open.

Over time, promotions can change and will need to be updated.

To update a Promotion, you perform the following steps:

1. Open the Sales Promotions window by clickinging Setup>>System Tables>>Sales Promotions.

   

   The Sales Promotions list window opens. Enter any search parameters and click the Search button to display a list of promotions that match your criteria.

If a promotion has been setup incorrectly or expired you can delete it. You cannot delete a promotion which is being used on current tickets or transactions.

To delete a promotion, you perfrom the following steps:

1. Open the Sales Promotions window by clickinging Setup>>System Tables>>Sales Promotions.

   

   The Sales Promotions list window opens. Enter any search parameters and click the Search button to display a list of promotions that match your criteria.

To Add a new promotion, you perform the following steps:

1. Open the Sales Promotions window by clickinging Setup>>System Tables>>Sales Promotions.

   

   The Sales Promotions list window opens.

   

2. Click the New button.

   The Promotion Detail Window opens.

	Typical time to program an entire season of 8 or so plays is usually easily done within a morning (including coffee).

Creating the event (Summary of Steps)

To create an event from scratch, you use the steps that follow. Links are provided to explain each window in detail. The general steps are:

There are two different reasons for editing price codes:

One - to initially set up the prices for the price codes.

Two - to alter an all ready set up price.

1. Select the Play you want to adjust and click the Open button.

   

2. Open the Pricing tab.

   For more detailed information about the Pricing Tab, click here.

You can access the list of Plays (Events) two ways. First, you can to select the list from the main Theatre Manager toolbar / ribbon bar.

Or you can select Plays in the Setup drop down menu.

Finding a Play Using the Search Button

This find method is best used when you have the event number since it only returns the event closest to your criteria.

A number of organizations are now using auctions as a standard fundraiser during the season. Theatre Manager supports the selling of auction items.

Setup a Donation Campaign - Optional

Most often items used in the auction are donated by other organizations. By setting up a donation campaign, these items can be tracked and receipts can be issued for the donation.

1. Setup a donation campaign for the items received.

   Click here for more information on setting up a donation campaign.

To Find Types, you perform the following steps:

1. Select Setup >> System Tables >> Pass G/C Types Menu.

   

   The Member Types Window opens.