Reference

During the EOD deposit process, there is a prompt allowing to optionally ‘look for future’ EFT payments to include into the current deposit.

Case example assumptions:

• July 15 is your set of monthly EFT submissions.
• July 13 is today’s date.

By default, the EFT date will also be the current date (ie. July 13).

Case example assumptions:

• July 15 is your set of monthly EFT submissions.
• July 13 is the date that you choose to deposit the July 15 EFT payments.
• July 13 is the date that you created the EFT file for the bank.

The EFT payments will show on your deposit reports on July 13th. That will not change. It needs to show that you included the EFT in the current deposit summary.

When the EFT File is created, its name was automatically set to ThePortTheatre20190514EFTElectronicFundsTransfer0021 Why is there additional information at the end?

Yes, the full file name is determined during the export process, not at the beginning. When you first start the process, you're provided the leading description and the trailing description is auto extended based on the payment method description and file creation sequence number.

The ThePortTheatre starts from the Short Name in company preferences.

I’m confused as to why the EFT Payments I entered into Theatre Manager today didn’t get created into the EFT File that was created during the End-of-Day Wizard.

Because the deposit entry that was created containing the EFT payments was not posted to the General Ledger. The EFT file creation process will only select deposited payments that have been posted to the general ledger. Creating the deposit is 1/2 way there; the deposit entry needs to be posted too.

In this case, the deposit was completed, but it was not posted to the general ledger.

Yes. In the Employee Security settings for available functions, enable ‘Create EFT bank transmission file’ within the Accounting area.

This allows you to control the employees who are able to create the export file.

Does this mean we have to date the payments 2 business days prior to the 15th in Theatre Manager and I have to be in the office for those days?

No. You may continue to date all the payments in Theatre Manager as the 15th of the month as you do now.

Each EFT file must have a unique and sequential ‘file creation number’. I need to alter this starting value.

The File Creation Number is a 4 digit number set within the Merchant Account information.

In the example above, setting the ‘last transaction number’ to 2, means the next EFT file creation will be 0003.

The EFT file contains a Transaction Code for each payment. Where is this defined?

The 3 digit transaction code is set within the Merchant Account information.

You're able to choose from a list of acceptable codes determined by the financial instutation.

No problem. Create the EFT file during your next EOD process. Theatre Manager will automatically include all the EFT payments that have not been previously submitted for transfer, allowing you to submit the file for processing.

Keep in mind that there are limitations to past and future-dated transfers. If the EFT payment falls out of the date ranges, it will be rejected by the bank. Your bank will notify you of such rejections.

Yes. Theatre Manager allows you to create the EFT file 2 weeks in advance of the EFT payment date. This allows you to submit the EFT file to the bank before you leave on vacation, allowing the EFT payments to still be transferred to your company’s bank account on the correct transfer date.