The Deposit window has many functions. It:

• is used to identify payments made since the last deposit that can be taken to the bank or settled in a credit card batch
• Remove any post dated credit card payments that cannot be authorized or checks that cannot be found.
• Replace the credit card number or expiry date on a post dated credit card payment to allow it to be authorized
• aggregate them into a 'batch' to take to the bank and create a deposit posting/GL entry (DP-xxxxxxxx) that can be used by the end of day process.

The deposit window is designed to match exactly the money put into your bank account -- so that it make it easy to reconcile your bank statement with your accounting program. If you cannot authorize (or find) a post dated payment, or do not want to take specific payment to the bank, REMOVE it from the deposit so that the deposit list matches exactly what will be put into the bank in a single deposit.

Parts of the Deposit Window

	Opens the online Help.
	Opens the Patron record for the associated payment. Only valid on Summary by Patron tab.
	Removes the selected payments from the deposit. This only removes (not delete) a post dated credit card payment from a deposit. Once a payment is removed, the deposit total will be smaller. The removed payment will re-appear the next time you run the deposit window. Hopefully in that time frame, you will have a replacement credit card or the customer will have topped up the balance on the card so it can be authorized. While valid on all tabs, the effect is a little different, depending on the tab you are on: Summary By Payment Type - removes all payments represented by the selected line. You could. for example, Remove all checks if you do not intend on taking the checks to the bank that day. It means the checks will reappear the next time. This is useful for managing the number of times you physically want to take money to the bank. You could use it to remove all curretnly unauthorized cards. Summary by Patron - removes a single specific selected payment from the deposit. Most often used if there is a credit card that was declined -- so that it will come back the next time .. or to pick that declined card and use the 'Edit Card' button to change the card number. See below further down the web page Summary by employee - removes all payments taken by an employee out of this deposit. It might be used if that employee has not delivered their checks/cash to finance as of yet. Summary by Till - remove all payments within a till balance from this deposit
	Authorizes the selected payments through the credit card server if necessary. Valid on all tabs for credit cards
	Allows you to change the card that a post dated payment was being charged to - in case of a decline and the patron provides a replacement credit card for the purchase. This option is only valid on the Summary by Patron tab where you can select the individual payment that you want to change.
	Prints a list of the payment in the Deposit window.
	Summarizes the payments in the deposit by payment type.
	Summarizes the payments in the deposit by patron.
	Summarizes the payments in the deposit by the employee who received them.
	Summarizes the payments in the deposit by the till they were associated with.
Description	A description of the payment.
Quantity	The number of payments.
Patron #	The patron number of the patron the payment is associated with.
First Name	The first name of the patron associated with the payment.
Last Name	The last name of the patron associated with the payment.
Company	The company associated with the payment.
Received By	The employee who received the payment.
Total Paid	The total amount of the payment.
Till #	The till number the payment is associated with.
Payment Desc	A description of the payment.
Date Received	The date the payment was received.
Merchant	The merchant used to process the payment.
Date Updated	The last date the payment was updated.
Troutid
Auth. #	The authorization number of the payment if it was a credit card.
Credit Card	The credit card number used to make the payment.
Payment #	The payment number.
Cash	The amount of cash received with the payment.
	The breakdown of all the deposits received and the total deposit amount.
Force Duplicates?	If there are similar transactions that seem like duplicates and need to be authorized, this will force the transactions through on the credit card server. Duplicate transactions are rejected by default.
	Cancels the Deposit window.
	Moves to Step Two of the deposit process.

End of Day Balance Warnings

Step 2 of the deposit process shows possible issues

• balancing credit cards through web sales
• balancing credit cards accepted through an EMV Devices
• with outstanding/unprocessed post dated payments that may need to be found and
  • Authorized if they are credit cards (or removed if they will not authorize)
  • found in your safe if they are checks and confirmed for value and date so you can take them to the bank
• where debit/credit offsets for credit cards that could be cancelled and save credit card fees
• in authorize.net end if somebody forced a prior end of day
• etc.

After addressing the errors and finding imbalances, you should, in general, have only informational messages (and not warking or errors noted).

Cash Over Under

If you find cash in emplioyee tills to be over/under, you can enter the amounts here and a GL entry will be created for your over/under balancing account. This is used to bring A/R into line.

Deposit Reports

Click to indicate which deposit reports you want printed. Normally, the pertinent one is the check listing. All of them can be recreated at any time in the future

You can run the Deposits and Sales Entries at any point during the day (or multiple times during the day), however you should generally only post to the General Ledger and run your reports once a day.

The reason for only producing the reports once per day (after the LAST posting for the day) is that the default criteria in the reports at end of day default the criteria to be everything for that day out of convenience to you. Meaning, if you post three times in one day, the end of day reports produce an aggregate of the 3 postings.

If you wish to separate the postings into parts of a day, you can:

• access the same reports under Theatre Managers Reporting system (General Ledger section) and put criteria into separate the day into parts. For example, use criteria in the reports for GL DATE POSTED between midnight and noon. Or from Noon to 4 pm.
• or when looking at a finished report in the end of day, click the criteria button and change the criteria to reflect only the part of the day you are interested in