Archiving Events / Plays

"Closing" an event / play in the Event / Play Tab removes the ability to sell tickets or change financial information for that event. A "Closed" event can still be reported on as long as it is still marked "Active".

An event marked "Closed" and not marked "Active" will not appear in the Play List, report or mail list selections, and cannot have further sales or changes in financial information. Key events / plays (such as your main stage series) should always remain "Active."

In general, you should close an event / play:

• When you are finished paying royalties
• When you want to prevent exchanges from old events / plays (such as for subscribers)

• When you no longer want to see them in mail list criteria and reports - perhaps after a number of years
• If they are past rentals that are not pertinent to your general business operations.

To Close An Event / Play

1. Find the event / play you want to close.

   Click here to learn how to find an event / play.

   

2. Open the event / play and locate the status selections in the Event / Play tab of the Events & Dates window.

   

3. Check the box next to Closed. A Close the Play dialog will open, asking you to verify closing the event / play:

   

4. Click the "Closed" button to mark the event / play closed.