Upgrading Theatre Manager

Downloading an Installer

Downloading an Installer

When downloading any update for Theatre Manager, please make sure your personal firewall is turned on per PCI requirement 1.4
We recommend updating to the latest 64 bit MacOS or Windows 10 version available for security patches (since it is free).

The correct procedure for downloading any update or checking to see is one is available is to:

  • Go to the Help menu in Theatre Manager
  • Pick the Check for update menu option
  • Theatre Manager defaults to download the current version for the operating system you are using. If you have multiple platforms within your organization, select the appropriate one from popup to get an updater for an alternate platform prior to beginning the upgrade process.. Valid platforms are:

    • Macintosh
      • use for Monterey or later
      • Theatre Manager may work on earlier versions of OSX but this is not guaranteed. OSX updates are free and Apple generally supports these updates on older machines for at least 10 years.
    • Windows (64 bit only)
      • Windows 10.
      • Windows 8.1 Note: The upgrade to Windows 10 is free.
      • Theatre Manager may still work on Windows 7.
  • Once you decide to download an updater, it will download in your browser and be placed in your download folder. From there, you can run the installer.

Running Theatre Manager Installer

Running Theatre Manager Installer

Walk-Around Install: a required update to Theatre Manager

This step is only necessary if you have a version of Theatre Manager that has NEWER components than any version in use (eg an update to the word processor). These updates are:

  • downloaded in the background and
  • require the reinstallation of Theatre Manager at the workstation.
While we endeavour to minimize the number of 'full' installs, it is not always possible.

If you are asked to get an install the update before you log in, then simply click the Install Now button.

If you click the later button, you will see an Update TM icon on the toolbar after logging in - so you can update at your leisure.

When doing a manual upgrade from an older to a newer version of Theatre Manager, it might be easier to:

  • download the OSX, Windows (or both) installers to one workstation
  • quit Theatre Manager on all other workstations that are giving a message requiring an update to components

Downloading and Installing

For Windows computers For OSX computers
  • If you have not done so
    • download the latest version of Theatre Manager and
    • save it to your desktop or your downloads folder. (Some browsers will automatically put the file in the 'downloads' folder)
  • Double click on the TMSetup.exe or TMUpdatexxxx.exe installer file and accept all the defaults.
  • Please allow administrator access when you are asked.
  • If you have not done so
    • download the latest version of Theatre Manager
    • save it to your desktop or downloads folder. (Some browsers will automatically put the file in the 'downloads' folder)
  • Double click on the TMUpdatexxxxzip to extract the TheatreManager.pkg from it. (if OSX did not automatically extract it for you)
  • Double click on the TheatreManager.pkg file and accept all the defaults.
  • If you see a screen indicating that the installer can't run, then you may have to enable it on Apple's Security and Privacy system preference pane
  • Provide the administrator password when requested.

After running the Theatre Manager Installer:

  • Start Theatre Manager
  • After logging in on you workstation, repeat at other workstations requiring the update

Theatre Manager incompatibility with the Database Schema Version

Theatre Manager incompatibility with the Database Schema Version

You may receive a message similar to the one on the right that indicates:
  • the database version is older than the application
  • the database must be updated before you can continue

When you see this message, you will need to check that the TM Server has finished the auto-update process. Basically, it means you got a newer version of Theatre Manager before the TM Server was finished adding some new database fields to the database.

Updating the database may involve one of the following:

  • Making sure that the TM Server is set to auto update
  • Opening the TM server to start an update
  • Restarting the TM Server if it happens to be stuck in the middle of the auto update
  • or calling Arts Management if none of the above work
If you receive this message for a training database, it probably means that your have no TM server setup for your training database.

You may wish to put a TM server on a spare workstation to keep a training database up to date.

Installing Theatre Manager on a New Workstation and serializing

Installing Theatre Manager on a New Workstation and serializing

Download and install Theatre Manager

Follow the appropriate instructions below

Starting Theatre Manager on a New Workstation

  1. Start the Theatre Manager application
  2. If you are presented with the "Theatre Manager Demo Login Window, click "Change Data File" in the lower left hand corner of the Login Window
  3. Enter in the IP address of your server and hit tab
  4. Select the database name from the popup
  5. Click Connect