Tax and Budget | |||||
Tax Code | A unique tax code applicable to this performance only. Click here for more information on the Tax Tables. | ||||
Sales Target | The budgeted amount this performance is planned to bring in. This is a 'static' field and is not used in reporting. | ||||
Include in Annual Patron Statistics | Enable the check box to include the performance in the patron statistics tab summary that is calculated for each patron and shown on the patron window.
if you change this setting and:
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Statistics | |||||
Quantity To Sell | The number of tickets available for sale. | ||||
Quantity To Report | The number to be used when the venue is considered 100% sold out. It is normally always the same as the Quantity to Sell.
When might it be different? The feature is intended to be used if you have a scaled house for actor equity purposes and equity lets you sell your venue at a lower size. You would be holding these 'standing room' tickets -- which equity has allowed you to have for overflow crowds only. If you need the extra seats, you then pay actor equity rates for the expanded venue site to use all seats for that performance. Online Availability is affected by this number
If you have a general admission venue where you should only have 300 seats, then you can set the available capacity at 350 and the reporting capacity at 300. This will limit online sales to 300. However, at the box office, you can 'oversell' the event - like airlines - based on your own calculated no-show factor. |
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Include Web 'q' Holds? | Indicates how the social distance holds are to be included in the quantity to report online (refer to quantity to report above). You can:
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Total Sold | A running count of the total sales for this performance. | ||||
Held Seat Count | This is the number of seats currently being held. For Festival seating you can input a new number to raise or lower the number of holds. For Reserved seating you will need to change the holds on the Venue Map. | ||||
Internet Held Seats | Additional seats that are being withheld from sale on the Internet. | ||||
Social Distance Holds | The is the current count of the seats held with the social distance hold letter. This special hold code is specified in System Preferences as the associated seat hold code. | ||||
Posting Status | |||||
Accounting Posting - Deferred Revenue G/L | If the performance has occured, then the posting account for the sales will be listed here. A sales posting of
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Convert Earned Revenue Back to Deferred |
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This can be done from two places
You will see the Convert Earned Revenue Back To Deferred button under the following conditions:
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Before attempting to do this process for the first time, you may wish to get advice from support and see one in action. |
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Create sales entries if you have made any recent sales to the performances.
-and then- Do not run the create sales entry process during end of day while rolling back from earned to deferred. |
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You can continue selling tickets at the box office or online for the performances you are intending to rollback. |
Be very careful with editing or setting up the accounts. If you do not adhere to the steps, money will get rolled back, but maybe not to the place you expect.
Note: only adjust the accounts if they were never right in the first place. If the accounts are right and the event was rolled over by mistake, skip to step 2.
On the Accounting Tab, you may need to make the following changes:
if you have made accounting setup changes, take a Screenshot of your G/L tab before clicking the button so you can compare the values before and after
If they are not, please contact support for assistance.