In the Gantt Normal view, each task is displayed under its group. Groups are used to associate tasks with each other. There is no detail subwindow at the bottom.

In the Gantt Detail view, there is a detail subwindow at the bottom where you can see detail information for each task or group and edit any appropriate portions. The Detail view is applicable for both the Normal and Participant views of the data.

See the Detail Editing Subwindow page for more information.

In the Gantt Participant view, each participant is displayed on the treelist side of the window with each of their tasks underneath. This may cause some tasks to display multiple times... once under each person who is a participant in this task. At the top may be a participant called "<None>", indicating tasks without any participants.

1. To start, click the Print button in the Project Detail Toolbar / Ribbon Bar.

   Your operating system print dialog opens.

   

2. Click the OK button.

   The Gantt Representation of Project Criteria window opens.

   

   Click here for more information on the options available.

3. Review and select the appropriate options. When complete, click the Next button.

   

   The Title tab opens. Click here for an explanation of this tab.

4. Click the Done button.

   This generates the selected report and opens the Finished Report window.

   

   Click here for more information on the Finished Reports window.

Graph view is not currently available

You can drag either groups or tasks inside other groups in order to further indent them. You can also drag a group or task to a different level within the outline.

	In this case, we are dragging the Dress rehearsal 1 task inside the Rehearsals group. Notice the arrow on the left side of the bar. It indicates that this dragged item will be dragged inside the group under which it has been dropped. If you attempt to drag inside a task instead of a group, the drag is simply ignored because it is inappropriate.
	In this example, we are going to move the Dress Rehersal Tasks from the Dress Rehersal Group to the Rehersals Group by clicking and dragging. In the image the task to be moved has been highlighted and "dragged" to the line of the appropriate spot. Note the line looks like
	Notice the lack of an arrow on the left side of the bar. This indicates that this dragged item will be dragged just below the task (or group) under which it has been dropped. The order things are dragged into is maintained the next time you reopen the project.
	In this picture, the Group Light Rehersals is part of the rehersals group
	We Click and Drag until we see
	When we let go of the button, the Group is no longer part of the Rehersals Group, but is at the same level.

Editing the name of a task or a group of tasks and their starting or ending dates is simple in the treelist.

In the treelist, you can edit the name of a task and the Start On and End On dates, by clicking on what you want to change, make the change and press Return.

When a line is selected in the treelist, you can go into Quick Add mode by pressing Return. This will display a dialog box allowing you to just enter a task description. It will create a new task at that same level in the outline and save just enough task information to serve as a placeholder in the project. Later you can go back and enter the rest of the task information. This will help you quickly put together the list of the tasks required for your project.

You can add and remove columns in the treelist, change the order, and alter the text displayed at the top of each column by right-clicking on the treelist header area.

The first column cannot be moved and cannot be removed. Other selections are:

• Move Column Right - moves the selected column to the right.
• Move Column Left - moves the selected column to the left.
• Add Column - the selection brings up a flyout of available columns that are not currently displayed. Selection one will add it to the Treelist display.
• Remove Column - displays a listing of the columns currently being displayed. Selecting one will remove it from the Treelist display.
• Rename Column - allows you to change the text in the header area of the selected column.

To add a relationship, you would perform the following steps:

1. Click on one task and drag from one task to another.

   

   You will see a "string" that connects the two tasks. The Select Relationships Between Two Tasks window opens.

   

2. Make your selection by clicking on the appropriate button:

   - Start to Start - Ties the starting time of the two tasks together.

   - Finish to Finish - Ties the end time of the two tasks together.

   - Start to Finish - Ties the end time of one task to the starting time of the second.

3. If required, you can select a time delay for the relationship. Enter a number and/or select the appropriate time period for the drop down list.

   

4. When your relationship is set up click the Create button.

With any items in this window, as soon as you leave a field or make a selection the information is saved and the screen is updated and saved for the task.

In this window you can change:

Label	The Label given to the Task.
Start Date	The starting date/time for the task. Enter the date and time or click on the Calendar button to make any change.
End Date	The starting date/time for the task. Enter the date and time or click on the Calendar button to make any change.
Duration	The duration of the task in the format 4w 3d 2h 1m. Adjusts as the starting or ending dates and times are changed.
% Complete	Indicates the amount of the task that is complete (as entered here or in the task window).
Text Colour	The colour of the text that displays on the task bar in this window. Click the colour box to change the colour.
Task Colour	>The Colour of the task bar displayed in this window. Click the colour box to change the colour.

This is the same subwindow used in the Task Detail window. You can attach people to the task and set other information appropriate for the participants in the task.

With any items in this window, as soon as you leave a field or make a selection the information is saved and the screen is updated.

Click here for complete information on this window and its funtions.

This is the same subwindow used in the Task Detail window. You can attach resources to the task and set other information appropriate for the resources in the task.

With any items in this window, as soon as you leave a field or make a selection the information is saved and the screen is updated.

Click here for complete information on this window and its funtions.

The Volunteers tab displays volunteers for the currently selected task.

Parts of the Volunteers Tab

	Click the New button to add a volunteer to the task. Click here for information on adding a volunteer.
	Opens the Activity history window for the selected volunteer. Click here for more information on Activity History.
	Clicking the Delete button, deletes the selected volunteer history record.
	Opens the Volunteer History record for the selected volunteer. Click here for more information on the Volunteer History Window.

In this tab, you can add new or delete volunteers, and view the volunteer record.

This window shows you the relationships between different tasks. In this tab, you can only edit or delete relationships, you cannot add them.

This window displays the types of relationships available between tasks. You can select which type and indicate any delays.

If you select Start to Start, the starting time of one task is tied to the starting time of the other. In other words the starting time of the second task cannot start any earlier than the starting time of the first task.

You can also implement a delay such that a certain number of days, hours, or minutes must elapse before the second task begins.

If you select Finish to Finish, the ending time of one task is tied to the ending time of the other. In other words the ending time of the second task cannot start any earlier than the ending time of the first task.

If you select Finish to Start, the starting time of one task is tied to the ending time of the other. In other words the starting time of the second task cannot start any earlier than the ending time of the first task.

Once these relationships have been set up, as you drag one task or the other in the Gantt chart, the same temporal (time-based) relations are maintained. Moving or changing starting or ending dates of one task may move or change dates on another task, based on the relationships you have set up.

A task can have relationships set up between any number of other tasks, but there can only be one relationship between any two given tasks.

With any items in this window, as soon as you leave a field or make a selection the information is saved and the screen is updated.

At this time, you can only have a single suspension of a task. If you need more than that, break the task down into multiple tasks.

To add a suspension to a task, you perform the following steps:

1. Open the project by selecting it from the Project list. Then, in the Project window, click the Gantt

   button.

   

2. In the Gantt Chart, highlight the task to be split. Use the right click context menu selection split or click the Split button on the toolbar / ribbon bar.

   The edit details screen opens to the suspension tab.

   

   The task information containing the details for the suspension is displayed on the left.

3. Make any adjustments.

   They are automatically reflected in the Gantt Chart and the date ranges on the left.

You can edit a suspension by editing the date/time for the starting or ending of the suspension or by clicking on the calendar and making your selection. You cannot enter dates/times outside the boundaries of the task itself.

Once a suspension has been created, you can drag the bounds of the suspension from within the Gantt chart.

With any items in this window, as soon as you leave a field or make a selection the information is saved and the screen is updated.

Delete the Suspension

To delete a suspension, you perform the following steps:

1. Open the Gantt Chart and click on the suspension you want to delete.

   

   The Detail Editing subwindow opens to the suspension.

2. Click the Remove button.

   A confirmation dialog opens.

   

3. Click Yes to remiove the suspension.

   

Graphing is not yet available.

To Add a New Group, you perform the following steps:

1. In the Projects window, click the New button.

   

   In the example shown, I want to insert the New Group, after the group Rehersals.

   

2. In the New flyout, click Group .

   The Group Name Dialog opens.

Enter the name of your new group and click OK.



New Group is now a sub-group of rehersals. It needs to be at the same level as Rehersals.

3. You click and drag to right under the group Rehersals and you see the same ended line , then let go.

   

   Your new group has been added.

To Add a New Task, you perform the following steps:

1. In the Projects window, click the New button.

   

   In the example shown, I want to insert a New Task in the group New Group.

2. In the New flyout, click Group .

   The Group New Task window opens.

   

   Click here to go to the Add New Task page.

Functions

Preferences	Hide / Show Toolbar - Toggles the Project window toolbar / ribbon bar Hide Toolbar / Show Toolbar - Toggles between displaying and hding the Calendar window toolbar. Hide Text / Show Text - Toggles between showing and hiding the text underneth the icons in the Calendar window toolbar. Small Icons / Normal Icons - Toggles between showing large or small icons in the Calendar window toolbar Retore Window Defaults - If you have moved any of the columns or changed the menu set up, Restore Defaults removes all your changes Set View - Not yet available
New Group	Groups are used to assemble tasks together. Click this Item to add a new group.
Add Task	Tasks are the activities for your project. Click here for more information on adding tasks.
Edit Task	Opens the Task Detail window of the selected task for edititng. Click here for more information on editing tasks.
Delete Task	Deletes the selected task.
Remove Task from Project	Removes the selected task from the project, but not from the database. You can then add this task to another project.
New Project	Opens the new project inserting window. Click here for more information on setting up a new project.
Change Icon Set and Colour	Allows you to change the color of the Icon for the selected group or task.
Re-sort Group Order	Re-sorts in date order, the items in the selected group.
Re-sort Project Order	Re-sorts all items in the project, in date order within their groups
Change Date	Change date lets you change the date within the Gantt chart. Choices are: Start of Project Today End of Project To Project marker - project markers will be listed in a submenu To Start Date of Currently Selected Task

The right click context menu provides shortcuts to the most used tasks you perform in the Gantt Chart.

To view a description of all of the functions of the left side of the window - Tree List context menu - click here.

Preferences	Hide / Show Toolbar - Toggles the Project window toolbar / ribbon bar Hide Toolbar / Show Toolbar - Toggles between displaying and hding the Calendar window toolbar. Hide Text / Show Text - Toggles between showing and hiding the text underneth the icons in the Calendar window toolbar. Small Icons / Normal Icons - Toggles between showing large or small icons in the Calendar window toolbar Retore Window Defaults - If you have moved any of the columns or changed the menu set up, Restore Defaults removes all your changes Set View - Not yet available
Add Task	Tasks are the activities for your project. Click here for more information on adding tasks
Edit Task	Opens the Task Detail window of the selected task for edititng.
Delete Task	Deletes the selected task.
Remove Task from Project	Removes the selected task from the project but not from the database. You can then add this task to another project.
Colour	Allows you to change the color of the Icon for this group or task
Show / Hide Detail	Hiding the detail is the same as clicking on the Normal window icon on the toolbar and hides the detail task window below the treelist and Gantt chart.
Split Mode	Split mode is the same as clicking on the Split icon on the toolbar and changes the cursor to Split mode. When in Split mode, click on a task to create a suspension at that point. Click here for more information on adding suspensions.
Edit Project Marker Ribbons	Displays a list of the current project markers, or checkpoint ribbons. These ribbons display a vertical ribbon on the Gantt chart at a given date/time and in a colour of your choosing. From the list you can add, open, duplicate, or delete a ribbon. Click here for more information on Project Marker Ribbons.
Change Date	Change date lets you change the date within the Gantt chart. Choices are: Start of Project Today End of Project To Project marker - project markers will be listed in a submenu To Start Date of Currently Selected Task