• Day
• Week
• Month
• ... or some custom sort and sub totals that you prefer for yourself

**in its current state means that when the report is run on your sold inventory, it can only consider the sold tickets as of right now. An ticket that was sold and refunded will not appear in the report. Any ticket that is sold, refunded and then sold again will have the most recent sale date on it. If you need to see the sales progress with the ebb and flow of sales and refunds, you will need to look at the daily sales summary reports or the transaction based reports.

Click for more information on

• generating a report
• the finished report window
• adding custom sort and subtotals

Purpose of the Report

This report generates a listing of the sales for each event and performance.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Cash Flow - Transaction Analysis report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a listing of the sales, exchanges, and refunds for each event and performance.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Potential Revenue From Unsold Tickets report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a listing of the potential revenue based on the price code structure and the number of seats available.

In all cases, you will need to factor in your expected sales percentage. For example, if you typically only sell 80% of a house, then multiply any of the revenue figures in the report by 80% to determine expected revenue or attendance. If you know this event will be sold out, then you can use the figures as printed.

The meaning of the columns are:

Departments Who Benefit From This Report

Criteria Hints

It is highly recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

When you print multiple orders for the same patron, they will appear on a single invoice if they have the same billing and shipping addresses. However, it there are two different billing or shipping addresses, they will create two separate invoices.

Click here for information on generating a report. Click here for information on the Finished Report window.

Purpose of the Report

This report generates an invoice for each patron's account.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific order or orders as the criteria.

1. Select the File >> Reports Menu or click the Reports Button in the main Theatre Manager toolbar / ribbon bar.

   

   The Reports Window opens.

   

2. Select Ticket Printing, Invoicing and Inventory Analysis Section and then Print Raffle Tickets Report.
3. Click Print

   The Parameters for Raffle Tickets Window opens.

   • You must pick a ticket face that is based on tickets and has ticket information on it
   • The ticket number that will print is the ticket number field on the ticket face
   • Only the fields that are shown below will substitute on the ticket face. Any other specialized information must be hard coded on the ticket face

   

4. Enter all of the applicable information.
5. When complete, click the Done button.
6. Confirm your Printer Setup,

   Click Here for more information.

7. Click OK/Print on your Printer setup Window.

   The Raffle Tickets will be printed.

There is also an online version of this report that promoters can obtain for themselves if they are set up as a promoter for the event.

• Base Price - which shows that the highest price could be in a section.
• Sales - which shows what is sold by promotion and subtotalled by the sales grouping category on the sales promotion screen
• Capacity - which mixes the number of seats held, the open (unsold) seats, and repeats the subtotals from the sales section. The hold allocation for a section is automatically assigned to the highest price that can be found in a section for any night. For example, if a map has two possible bases prices for a seat -- and it is held, then Theatre Manager allocates the hole to the highest possible price code.

Note: A new section heading is generated across the top of the report in Theatre Manager for each unique price code, price, description and tax rate. That means if you are doing a report for an 8 day run, then you need to either:

• make sure that the base prices, price code description, and tax rate for each price code are the same for each performance if you want to generate one report for the entire run -or-
• generate the same report for each night -or-
• if there are two prices in a section for any reason, explain why they are different or segregate them by sales group description on the promotion setup. For example, ADA requirement was that seats could be purchased in the wheelchair area in prices proportional to the number of seats in the venue for able bodied people. That means those seats could have multiple price codes. Similarly, you may have two base prices - one for regular and one for subscriptions. If the regular and subscription tickets are in a different report subtotal group then you will see the two sections across the top and the totals segregated down the side by sales group and promotion

The above indicates a sample report with 3 sections. In this sample:

• there are two different base prices in main floor and two in balcony (because it is a multi-night event with different weekday prices)
• there are two sales promotions because only regular and comp-volunteer tickets were sold
• and there are two subtotal sections in the sales area (carried into the capacity area) based on the sales promotions.

The subtotal groups are given a description in code tables as per the following picture

The Revenue Summary - Quick report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary of the ticket sales for each performance of an event and the taxes and ticket fees associated.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

	The report may display Accounts Receivable. Receivables should be resolved or removed from the report to ensure correct totals. If Receivables are not removed they will be included in the totals and could result in over paying royalties.
	The revenues by payment method report provides similar information and shows the fee and tax breakdown.

Purpose of the Report

This report generates a listing of the payment types used for an event and shows the credit card fees that were charged for payment.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenue Summary for Royalty - Quick report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary of the ticket sales for each performance of an event and the taxes and ticket fees associated.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenue Summary for Royalty - Ticket Based report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary of the ticket sales for an event by promotion type.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event as the criteria. The report will summarize multiple events.

The Revenue/Attendance Counts - Quick report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary by performance of the attendance and revenue for the performance.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenue/Attendance Counts - Ticket Based report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary by performance of the attendance and revenue for performances with tickets sold.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenues by Payment Method - Deposit Based report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary by payment method of the ticket sales for each performance with money that has been deposited.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenues by Payment Method - Ticket Based report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

	This report does an allocation of payment methods to tickets. It should not be used for accounting purposes - read the link for an explanation
	You can include receivables for events on the report which will show totals compatible with the Event A/R tab and other inventory reports.. Excluding receivable for the event will report lower sales to the event for the purposes of this report. Some promoters prefer to only see fully paid for tickets.
	The Royalty Report may be another useful report to determine credit card discounts for charging renters or discounting royalties.

Purpose of the Report

This report generates a summary by payment method of the ticket sales for each performance.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenues by Price Code and Promotion report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary of each promotion used extended across price codes for a performance.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenues by Promotion (Average Ticket Price) report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary by promotion for each performance and also calculates the average ticket price based on that promotion.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Revenues by Promotion (Detailed Breakdown) report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary by promotion for each performance and shows detailed information.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Ticket Held Seat Detail report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a listing of all seats held for an event.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event as the criteria. The report will summarize multiple events.

Tips and Tricks

Perhaps you want to find the seats that just have one code letter, in this example f.

1. In the Edit Report Parameters, chose Ticket Data for Patron >> Ticket Price Code.

   

   The key is in the Condition you select. Between or Equal searches always capitalize, however CONTAIN does not.

2. Choose the condition Contain, and enter f. Click Save.
3. Run the Report.

The Ticket Hold Counts - Quick report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click here for more information about the Hold Code Options tab. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary of the held seats for each performance along with the number in each hold code.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or group of events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Tickets Sold by Price Code report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click here for more information about the Price Code Options tab. Click for more information about:

• Generating a report
• Finished Report window
• Price Code Options tab
• Sort & Subtotal tab
• Formatting tab

Purpose of the Report

This report generates a summary of the tickets sold for each performance and to which price codes.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or group of events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Tickets Sold by Price Code and Promotion report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click here for more information about the Price Code Options tab. Click for more information about:

• Generating a report
• Finished Report window
• Price Code Options tab
• Sort & Subtotal tab
• Formatting tab

Purpose of the Report

This report generates a summary of the tickets sold for each performance and to which promotions and price codes.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or group of events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

This report has additional criteria options. Click for more information about:

• Generating a report.
• Finished Report window
• Parameters tab
• Sort & Subtotal tab.
• Formatting tab

Purpose of the Report

This report generates a summary of the tickets and revenue earned by the Why Did Patron Buy? field. It shows both the daily sales and total sales.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or group of events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.

The Tickets Sold/Revenues by Promotion & Price Code report can be found under the Ticket Printing, Invoicing and Inventory Analysis category. This report has additional criteria options. Click for more information about:

• Generating a report
• Finished Report window
• Parameters tab
• Price Code Options tab
• Sort & Subtotal tab
• Formatting tab

Purpose of the Report

This report generates a summary of the tickets and revenue earned by promotion and price code.

Departments Who Benefit From This Report

Criteria Hints

It is recommended that this report be run with a specific event or group of events as the criteria.

Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.