Displays the styles available in the document and allows you to both alter the style sheet and choose the style for the following paragraph.

Parts of the Style Tab

You can right-click on text to format it a Link or to edit the URL for an existing link.

You can alter the:

• Name of the link which is displayed on the letter for the patron to click on
• Description of the field which is the tooltip displayed when you run your mouse over the field. It will default to explain what link you have chosen
• URL that clicking on the link will display in your browser.

Selecting a link

You can type in any link you want such as your marketing web site URL or the ticketing web site.

The context menu has a helper to help you quickly insert a URL for various parts of your ticketing web site. For example, if you want to place a link to show all events:

• Right click on the URL field
• Select Insert URL
• Select Tickets category of URL's
• Select Show All Events in Icon List
• The Description will change to describe what the link does as a helpful tip to you
• The URL will be changed to the link that will accomplish that task
• Some links will have XXX or QQQ in them. It the link is for a donation campaign, the XXX need to be changed to one of your donation campaigns.

	For more information about a URL that is inserted, please refer to redirecting links
	The parameter tmSource is automatically appended to the end of all links with an example value. Please change it to make sure you do eblast referral tracking.

• Name of the field which is displayed on the letter, if you prefer something different than the standard.
• Description of the field which is the tooltip displayed when you run your mouse over the field.
• Calculation that the field will display. This is normally only a single database field selected from the context menu as per the example to the right.
• Formatting of the field (numeric, date, text, currency, etc) by using the popup.
• Number of decimals if it is a numeric field
• Aggregation of the field if it is of a type that can be aggregated.
  • Typically this lets you display maximum, minimum, total or average value of all the records that might appear on a consolidated letter
  • It is only effective on a document designed to display multiple records in a table
  • Note: If a field has aggregation set on it, it appears yellow in the document

Adding a calculation containing one or more fields

The one time you may wish to change all the options available for a field is when you want to have a calculation occur between multiple fields. The example below shows calculating the net deductible donation amount based on the difference between the actual donation amount and the benefit. In this case, the sample shows the calculation changed and all other items in the screen changed to reflect it on the document.

An obvious question is how to get the names of the fields for a calculation. You can use a simple trick:

• Insert each the fields onto the form letter that you might want to put in the calculation
  • Double click on those fields
  • Write down the name of the field from the 'evaluation' field
  • Close the window
• Insert one of the fields a second time (or copy/paste it). This is what we will use as the calculated field.
  • Change the Database/System Field area to contain a calculation based on multiple variables. In this example, the field

    DD_AMOUNT_ACTUAL was changed to be the calculation

    DD_AMOUNT_ACTUAL-DD_BENEFIT_AMOUNT

  • hit the tab key and the Database/System Field will change to Calculation if it contains valid fields to let you know that Theatre Manager recognizes the calculation
  • You may wish to change the name and description to indicate what you've done - and the next person to edit the letter will know from the name of the calculation what it means.
• Print some samples of the letters - reviewing the date on the letter to see if it is right
• Then remove any fields from the letter that you don't really want the patron to see, but you added to the letter to get the field names

Once you've created a calculation, you should also be able to use it to create a custom field and do conditional printing.