Volunteer and Volunteer History
Volunteer and Volunteer History
| Cast & Crew Listing | A report listing the cast and crew with full contact information. Click here for more information on the Cast & Crew Listing report. |
| Cast & Crew Listing (Without Addresses) | A report listing the cast and crew with only phone and email contact information. Click here for more information on the Cast & Crew Listing (Without Addresses) report. |
| Cast & Crew Program Insert | A report listing of the cast and crew that can be exported for the program. Click here for more information on the Cast & Crew Program Insert report. |
| Volunteer Code List - Detail by Patron | A report listing volunteer codes, patrons and notes. Click here for more information on the Volunteer Code List - Detail by Patron report. |
| Volunteer Code List - Summary by Patron | A report listing patrons and the volunteer codes they are interested in. Click here for more information on the Volunteer Code List - Summary by Patron report. |
| Volunteer Code List - Volunteer in Each Code | A report listing volunteer codes and the patrons in each code. Click here for more information on the Volunteer Code List - Volunteer in Each Code report. |
| Volunteer Detail for a Patron | A report listing each patron along with contact information and detailed volunteer information. Click here for more information on the Volunteer Detail for a Patron report. |
| Volunteer History List - Activity & Comments by Patron | A report listing volunteer activities a patron is interested in along with prior volunteer history. Click here for more information on the Volunteer History List - Activity & Comments by Patron report. |
| Volunteer Schedule by Patron | A report listing a patron's volunteer schedule based on activities entered in Theatre Manager. Click here for more information on the Volunteer Schedule by Patron report. |
| Volunteer Schedule by Performance | A report listing volunteers scheduled for a performance. Click here for more information on the Volunteer Schedule by Performance report. |
| Volunteer Statistics | A report summarizing volunteer statistics for a time frame. Click here for more information on the Volunteer Statistics report. |
| Volunteer Time Availability - by Patron | A report listing each patron with the time available for volunteer activities. Click here for more information on the Volunteer Time Availability - by Patron report. |
Cast & Crew Listing (Without Addresses)
The Cast & Crew Listing (Without Addresses) report can be found under the Volunteer and Volunteer History category. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the cast and crew for an event based on information entered through the volunteer module.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to create a short contact list without address information. |
| Stage Management | Use this report to create a short contact list without address information. |
Criteria Hints
It is recommended that this report be run with an event as the criteria.
| Parameter Field | Condition | Value |
| Event # | is one of | (Event) |
Cast & Crew Listing
The Cast & Crew List report can be found under the Volunteer and Volunteer History category. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the cast and crew for an event based on information entered through the volunteer module.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to create a contact list for the cast and crew of an event. |
| Stage Management | Use this report to create a contact list for the cast and crew of an event. |
Criteria Hints
It is recommended that this report be run with an event as the criteria.
| Parameter Field | Condition | Value |
| Event # | is one of | (Event) |
Cast & Crew Program Insert
The Cast & Crew Program Insert report can be found under the Volunteer and Volunteer History category. Below the image are detailed notes to help you in using the report
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the cast and crew for an event based on information entered through the volunteer module.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to create a cast and crew listing for the program insert. This report can be exported into another application. |
| Marketing | Use this report to create a cast and crew listing for the program insert. This report can be exported into another application. |
Criteria Hints
It is recommended that this report be run with an event as the criteria.
| Parameter Field | Condition | Value |
| Event # | is one of | (Event) |
Volunteer - Hours Worked by Performance Type
The Volunteer - Hours Worked by Performance Type report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
You use the Volunteer Hours Summary to print a report for each volunteer with selectable detail fields and a summary of what hour range the volunteer falls in for the selected criteria.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to determine which volunteers should be used for a specific event. |
Criteria Hints
| Parameter Field | Condition | Value |
| Patron # | is one of | (Patrons) |
| Perf Type | is one of | Selected Performances |
Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.
Volunteer Award Detail
The Volunteer Award Detail report can be found under the Volunteer and Volunteer History category. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
You use the Volunteer Award Detail to print a report for each Volunteer detailing the awards received, the total hours of activity and the total number of years the Patron has been a Volunteer within the criteria specifid.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to see the details for each volunteer. |
Criteria Hints
| Parameter Field | Condition | Value |
| Patron # | is one of | (Patrons) |
Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.
Volunteer Code List-Detail by Patron
The Volunteer Code List - Detail by Patron report can be found under the Volunteer and Volunteer History category. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of patrons and the volunteer codes assigned to them in the volunteer module along with detailed information.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to review the volunteer codes assigned to each patron. |
Criteria Hints
It is recommended that this report be run without criteria or for a range of patrons as the criteria.
| Parameter Field | Condition | Value |
| Patron Name - Last | between | (Last Name) and (Last Name) |
Volunteer Code List-Summary by Patron
The Volunteer Code List - Summary by Patron report can be found under the Volunteer and Volunteer History category. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of patrons with a summary of the volunteer codes assigned to them.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to review the volunteer codes assigned to each patron. |
Criteria Hints
It is recommended that this report be run without criteria or for a range of patrons as the criteria.
| Parameter Field | Condition | Value |
| Patron Name - Last | between | (Last Name) and (Last Name) |
Volunteer Code List-Volunteer in Each Code
The Volunteer Code List - Volunteer in Each Code report can be found under the Volunteer and Volunteer History category. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of volunteer codes along with the patrons with that volunteer code assigned to them.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to review the volunteer codes assigned to each patron. |
Criteria Hints
It is recommended that this report be run without criteria or with specific volunteer codes as the criteria.
| Parameter Field | Condition | Value |
| Volunteer Code # | is one of | (Volunteer Code) |
Use the SHIFT key to select a series of volunteer codes, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual volunteer codes.
Volunteer Detail for a Patron
The Volunteer Detail for a Patron report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the volunteer record for a patron.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to view and verify the volunteer setup for a patron. |
Criteria Hints
It is recommended that this report be run with a specific patron or range of patrons as the criteria.
| Parameter Field | Condition | Value |
| Patron Name - Last | between | (Last Name) and (Last Name) |
Volunteer History List - Activity & Comments by Patron
The Volunteer History List - Activity & Comments by Patron report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Formatting tab. Below the image are detailed notes in regards to uses for the report.
Click here for information on generating
a report. Click
here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the volunteer history and evaluations for each patron.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to review a patron's volunteer history and critiques. |
Criteria Hints
It is recommended that this report be run with a specific patron or range of patrons as the criteria.
| Parameter Field | Condition | Value |
| Patron Name - Last | between | (Last Name) and (Last Name) |
Volunteer Hours Summary
The Volunteer and Volunteer History report can be found under the Volunteer and Volunteer History Reports category. This report has additional criteria options. Click here for more information about the Volunteer Hour Ranges Code Table used to summarize the hours. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Columns tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of Volunteers, the specified information and the mnumber of hours they have volunteered.
Departments Who Benefit From This Report
| Box Office | You use the Volunteer Hours Summary to print a report for each Volunteer with selectable detail fields and a summary range of what hour range the Volunteer falls in for the selected criteria. |
Criteria Hints
.
| Parameter Field | Condition | Value |
| Volunteer Hours Summary |
Volunteer Schedule by Patron
The Volunteer Schedule for a Patron report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the schedule for a volunteer.
Departments Who Benefit From This Report
Volunteer Coordinator |
Use this report to see the schedule for a volunteer. This report can also be given to the volunteer or emailed as a reminder of the times they will be working. |
Criteria Hints
It is recommended that this report be run with a specific patron or range of patrons as the criteria.
Parameter Field |
Condition |
Value |
Patron Name - Last |
between |
(Last Name) and (Last Name) |
Volunteer Schedule by Performance
The Volunteer Schedule by Performance report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of the schedule for volunteers for a particular event. The volunteers are sorted by the performance(s) that they are assigned to.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to see the schedule for volunteers for a specific event. |
Criteria Hints
It is recommended that this report be run with a specific event or range of event as the criteria.
| Parameter Field | Condition | Value |
| Event # | is one of | (Event) |
Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.
Volunteer Statistics
The Volunteer Statistics report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a summary of the volunteer statistics by volunteer code.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report as an overview of the volunteers for the year and the total hours volunteered. |
Criteria Hints
It is recommended that this report be run without criteria or with a specific range of events as the criteria.
| Parameter Field | Condition | Value |
| Event # | is one of | (Event) |
Use the SHIFT key to select a series of events, or the OPTION key (Mac) or CTRL key (Windows) to select multiple individual events.
Volunteer Time Availability by Patron
The Volunteer Time Availability by Patron report can be found under the Volunteer and Volunteer History category. This report has additional criteria options. Click here for more information about the Parameters tab. Click here for more information about the Sort & Subtotal tab. Click here for more information about the Formatting tab. Below the image are detailed notes to help you in using the report.
Click here for information on generating a report. Click here for information on the Finished Report window.
Purpose of the Report
This report generates a listing of each volunteer and their availability.
Departments Who Benefit From This Report
| Volunteer Coordinator | Use this report to review the availability of a patron. It can also be given to a patron to confirm the times with. |
Criteria Hints
It is recommended that this report be run with a specific patron or range of patrons as the criteria.
| Parameter Field | Condition | Value |
| Patron Name - Last | between | (Last Name) and (Last Name) |