Once letters have been printed, often mail labels will also need to be printed for the envelopes.

1. From the Patron Letters window, click the Labels button.

   Click here for more information on this window.

   

2. The Patron Address Labels window will open.

   

3. Adjust all settings as necessary.

   For more information on this window, click here.

4. Click the Print button.

   The print dialog for the user's operating system will open.

5. When printing is completed, the window will close.

Once letters have been printed, usually mail labels will also need to be printed for the envelopes. If the Patron Letter window has been closed, you can still print address labels for a batch of letters.

1. Go to Form Letters >> Tasks >> Mail Labels for Printed Letters.

   The Mail Labels Criteria window opens.

   

2. Adjust the criteria to suit your needs.

   To edit a set of criteria, double click on it.

3. When complete, click the Done button.

   The Patron Address Labels window opens.

   

4. Adjust any settings as necessary.

   For more information on this window, click here.

5. Click the Print button.

   The print dialog for the user's operating system opens.

6. When printing is completed, the window closes.

To print labels for recently printed letter, you perform the following steps:

1. From the main Theatre Manager menu, select Form Letters >> Tasks >> Mail Labels for Printed Letters.

   

   The default Mail List Criteria window opens.



2. To create labels for a specific date or range of dates, double click on the Letter History Date Printed critera.

   The Edit Parameters window opens.

   

3. Make the required changes and click the Save button.

   You are returned to the Mail Label Criteria window.

   

4. Make the required changes and click the Done button.

   The Patron Address Labels window opens. Click here for more information on the Address Labels window.

   

5. Adust the labels, Style, Position, Font, Sort, Page layout as necessary.
6. When the labels are as you would like to have them printed, click the Print button.

Parts of the Patron Address Label Window

Toolbar / Ribbon Bar

	Changes the view to the first page of labels.
	Changes the view to the previous page of labels.
	Changes the view to the next page of labels.
	Changes the view to the last page of labels.
	Saves a copy of the current label details under a different name.
	Import a RTF document containing a label template. Normally these are obtained from the Avery Website. Click here for more information on importing an RTF file.
	Deletes the current label details from the list of templates. Click here for more information on deleting templates.
	Prints all labels.
	Prints all labels to a PDF file.
	Prints a Postal Code Count report. Click here for more information on the Postal Code Record Count Criteria report

Label Content Check Boxes

Comment	When this is checked, a comment may be entered into the field on the right to be printed on the labels.
Patron #	When this box is checked, the patron number will be added to the label.
Regular Name	When this box is checked, the regular name (first name, last name) of the patron will be used.
Formal Name	When this box is checked, the formal name (salutation, first name, last name) of the patron will be used. This will override the regular name.
Title	When this box is checked, the patron's title will be added to the label - but only if the address type in the location code table is marked to print company/title
Company	When this box is checked, the patron's company name will be added to the label - but only if the address type in the location code table is marked to print company/title
Address	When this box is checked, the patron's address (address, city, state, zip) will be added to the label.
Country	When this box is checked, the patron's country will be added to the label.
Bar Codes	When this box is checked, a postal bar code will be added to the label based on the zip or postal code.
Strict Address Compliance	Standardized address information enhances the processing and delivery of mail.

Label Style and Positions

Type	Drop Down listing of the Label templates. You can add or remove templates using the: Add button, Click here for more information on adding templates. Delete button, Click here for more information on deleting templates.
Labels	Across - allows you to specify the number of labels to print across the page Down - allows you to specify the number of labels to print down the page.
Size	Width - allows you to specify the width (in inches) of the labels Height - allows you to specify the height (in inches) of the labels.
Gutter	Horizontal - allows you to specify the height (in inches) of the gutter between rows of labels Vertical - allows you to specify the width (in inches) of the gutter between the coulmns of labels.
Label Margin	Allows you to specify the width (in inches) of the margin between the labels and the edge of the page.
Label Copies	The number of copies of the label that you would like printed.
Fill Labels	There is a choice to print the labels across the page (the default) or to print them down the page. The image to the right shows them printing down the page (then across) where as the image at the top of the page shows them printing across the page (then down). Printing down the page may help those who find it easier to work down the label page when transferring them to envelopes.

Font and Sort

Font	Drop Down list of the Fonts available on your system. Changes the Font of the lettering on the labels.
Size	Changes the size (in points) of the font on the labels.
Style	Allows you to bold or italicize the font on the label. This only applies if the font used allows Bolding and Italicizing
Sort By	Allows you to Sort your labels. Choices are: Last Name/First Name/Company Postal Code/Last Name/First Name/Company Postal Code/City/Address

Paper Info/Page Setup

Type	The drop down menu contains a list of standard paper sizes. It also has a custom option if the paper being used is not found on the list.
Orientation	The orientation of the paper is either portrait or landscape.
Size	If a default paper size is used, the size will appear here. If a custom paper size is used, then the width and height can be adjusted.
Margins	Allows for setting the top, left, right, and bottom margins for the paper size being used.

Display

	Selecting from the drop down list allows you to change the display of the labels so you can better see for editing.
	Allows you to change the display of the labels by movong the box from left to right so you can better see for editing.

Right Click Context Menu

Start Here	When this option is selected, the labels will adjust to start at the current position. This is used for when a few labels have been used on the page. All labels will adjust from this position.
Edit Details	When selected, the details window will open allowing for adjustments to be made to the label.
Remove Duplicate Patrons	Sets Theatre Manager to go through the labels and remove any duplicate labels.
Remove This Patron	Removes the current label from the page.