iCity

Theatre Manager will create a comma-delimited text file (.csv) that can be used to import into iCity accounting software. iCity's ability to create unique funds, classes, departments, and objects for each GL account requires the setup of Theatre Manager's External Account field to be set in a specific format to accomodate the various aspects of the iCity export file, prior to performing the first export.

iCity Accounting Software - Detail

The iCity - Detail format will export each detail line within the G/L Entry. Each deposit and sales posting are exported as their own separate entry within the export file. This allows an exact match of each G/L Entry to crossover into iCity (line for line).

iCity Accounting Software - Summary

The iCity - Summary export creates a summarized version of the deposit and sales postings for each posting date. The deposit and sales postings lines are summarized into a single entry for each posting date within the export file.

Parts of the iCity Export File

Voucher ID	A sequential Line Counter for each exported entry line. Line numbers begin at 1 and increment by 1 for each associated entry line.
Date	The Journal Entry Date for this G/L Entry. The date will be in a YYYYMMDD format.
Fund	An associated Fund Code to the Account Number. Theatre Manager's External Account value (name or number) will be used to create the export file.
Class	An associated Class Code to the Account Number. Theatre Manager's External Account value (name or number) will be used to create the export file.
GL Department / Category	An associated Department/Category Code to the Account Number. Theatre Manager's External Account value (name or number) will be used to create the export file.
Object	The iCity account number. Theatere Manager's External Account value (name or number) will be used to create the export file.
Amount	The debit amount (represented as a positive value) or the credit amount (represented as a negative value) of the transaction.
Description	The memo text for this G/L Detail Line. (detail export) The description or memo for this particular G/L transaction from Theatre Manager's journal entry. (summary export) The description will be a combination of the GL Account Description and the summary level category such as Event Code, Fee Description, Donation Campaign, Pass Description, or Resource Description.
Cost Centre 1	An associated Cost Center ID to the Account Number. Theatre Manager does not populate this field during the export process.
Cost Centre 2	An associated Cost Center ID to the Account Number. Theatre Manager does not populate this field during the export process.
Cost Centre 3	An associated Cost Center ID to the Account Number. Theatre Manager does not populate this field during the export process.

Formatting the External Account Number

Theatre Manager's External Account number are required to be set up in a specific format to accomodate the various aspects of the iCity export file.

The format of the External Account varies based on the purpose of the GL Account. The format of this field is required to have a backslash (\) used as separator between fields. A leading or trailing backslash (\) for the External Account field should not be added.

(Accounts with No Fund, No Class, No Dept, Object) The field formation will be \\\A64220
(Accounts with Fund, No Class. No Dept, Object) The field formation will be F01\\\A64220
(Accounts with Fund, No Class, Dept, Object) The field formation will be F01\\D710000\A64220
(Accounts with Fund, Class, Dept, Object) The field formation will be F01\C2\D710000\A64220
(Accounts with No Fund, No Class, Dept, Object) The field formation will be \\D710000\A64220
(Accounts with No Fund, Class, No Dept, Object) The field formation will be \C2\\A64220

Fund	F01 - A predefined Fund ID within iCity.
Class	C2 - A predefined Class ID within iCity.
GL Department / Category	D710000 - A predefined Department / Category ID within iCity.
Object	A64220 - The account number that transactions get posted to.

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