For a fast way to change the scaling of a price map and its sections, you can select seats on the map and set or change the price codes on those selected seats.

To dynamically change the seat codes, you perform the following steps:

1. Open the pricing map you want to change the seat codes on.

   

2. Highlight the seats you want to change the codes on and open the right-click menu.

   

   The Add Block of Seats dialog opens.

   

   The dialog displays the available codes for the map in the top portion.

3. Enter the codes you want to change the selected seats to.
4. Click the Replace button.

   

   The confirmation message displays your changes.

When increasing the number of seats, in a pricing map, it is important to take into consideration two things:

• You are increasing the number of seats by rearranging the existing seats, adding more to the stage or at strategic places in the venue for some events.

  or

• You are increasing the size of an existing pricing map because you have physically added extra seats to a venue and all future events will have those extra seats.

To add movable seats to a map, you first Duplicate the existing price map:

1. Open the Venue / Theatre.

   Click here to learn how to edit a pricing map.

   

2. Select the map you want to add the seats too.

   The Pricing Map description window opens.

   

3. Click the button.

   The selected Map is duplicated and stored with the Name Copy ##.

   

4. Click the Save button.

   The changes made to the map have now been saved.

If you are permanently increasing the number of seats and all future events will have these seats available, you can add them directly to the existing map.

Increase the Number of Seats for the Map

1. Increase the value in the Physical Seats field.

   By increasing this number Theatre Manager will allow extra seats to be added to the graphic map and will increase the number of seats in the Seat Names tab.

2. Increase the value in the Reporting Capacity if required.

   The reporting capacity indicates the number of seats sold within the venue. Often it is the same value as the Physical Seats. However, some venues have seats they only sell when the rest of the seats are completely sold. These seats may be standing room or

Placing the New Seats

In this example, the seats are being added in front of the stage and the graphic has been updated to accommodate the additional premium seats.



In the Graphic Map tab, add the new seats to the appropriate locations.

3. Click the button.

   The Add a Block of Seats dialog opens.

   

4. Enter the appropriate parameters and click the button.

   

5. Place the seats where they are to be added.

   Click here, for more information on placing seats.

   

6. Click the button.

   If you make any errors, you can use the button to return to your last save point.

Logical Seat Numbers

You now need to incorporate the new seats into the existing Logical Seat Numbers. Click here, for more information on logical seat numbers.

1. Click the button.

   Notice the seats have been appended to the logical seat numbers.

2. Highlight the seats to be re-numbered and click the button.

   

   The Reorder Selected Seats dialog opens.

3. Make the approriate enties. When complete, click the button.

   When you are finished reordering the seats, click the button.

Naming the Seats

Click here , for more information on renaming the seats. There are two options for inputting seat names:

a) Export the data out of Theatre Manager to a file and open the data in a spreadsheet program such as Microsoft Excel, edit and save the document in a tab-delimited format and import them back into Theatre Manager.

b) Click into each field in Theatre Manager and enter the data manually. Theatre Manager will assist in populating some of the data using predefined equations.

1. Enter values for Section, Row and Seat Code.

   Change the values of these fields to something meaningful to the theatre.

2. Indicate which price codes are valid for the seat.

   If the seat is in the front row, then a balcony price code would not be valid.

3. Enter the Best Available Area and Best Available #.

   Theatre Manager will use the area and number to create a sequential order from which to decide what the best available seats are. Have the best seats (or the seats to sell first) in a higher (ie. A-D) alphabetical area. The seat numbers are used for the system to decide on how many seats are available in an area.

   If entering names manually in Theatre Manager, the button can be used to assign the best seating area, best seat number and the seat code.

   

4. Repeat the above steps until all data for all the logical seats are entered for the venue.
5. Click the button.

   All seats must be named before the data can be saved.

   Return to the Graphic map tab and hold the mouse over seats at random. Double check the seat location is correct and that each seat is named properly.

You have duplicated the pricing map for your venue and you are editing the Copy.

1. Edit the Map Name and Capacity.

   

2. Click the Graphic Map tab.

   

   Highlight the seats you no longer want on the map ad then click the eraser icon at the top left of the screen. it is in the second icon row and is the right most icon on that row,

   Note the seats have been removed from the seating map. If you want to remove items from the underlying graphic, you may need to export the map and edit in an external graphic software.

   You can now go on and update the seating.

You may want to export a graphic file that has already been imported in Theatre Manager for editing.

1. Theatre Maps is accessed through the Setup >> Theatre Maps menu.

   Alternatively you can click on the theatre maps button on the main Theatre Manager toolbar / ribbon bar.

   

   The Theatre Map List window opens.

   

   Click here, for more information on the Theatre Map List window.

2. Chose the Map you want to view/edit from the list and click the Open button, alternatively, double click on the name of the map.

   The Theatre Map window opens.

   

3. Click on the Graphic Map tab.

   

4. Click the Export button.

   A dialogue window will open allowing the option of exporting the Map as an SVG, PPT or JPG. The JPEG export will contain a picture of the entire map including the seats. The SVG will be only the graphical map without the seats. The size (in kb) is also listed with each file format.

   

   After selecting an export format, the Save File for your OS window opens.

   

5. Change the directory and/or the file name as required and click the Save button.

   The file will be saved in the format specified and will be exported to the location specified and you can now change it as required.