Refer to how to balance the event after it closes
Journal Number | The specific journal number associated with the G/L entry. |
Description | Whether the entry is a Sales Posting, Deposit Posting, or manual G/L entry |
Date | Date the G/L entry took place |
Account # | The G/L Account number. |
Memo | A single memo line, generated by Theatre Manager to indicate in the ledger the purpose of the entry. |
Debit | The debit amount associated with the G/L entry. |
Credit | The credit amount associated with the G/L entry. |
Date Posted | The date the entry was posted to the G/L. |
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You can adjust the summary options by choosing the drop down menu. Selections are:
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G/L entries do not include tickets from unposted sales or orders marked as reservation only. All difference lines should be zero if the event balances. Click the Clear Reservations only button, to reset the reservation only flag for all tickets sold to this play. |
Summary Table | At the bottom of the window is a summary listing of the revenue from:
To the right is a commission total. That generally should have totals at the bottom that are zero as well. However, in an outlet version, if one outlet sells the ticket and the owning outlet refunds the ticket, then you will see non-zero totals. That indicates tickets were exchanged or refunded or the user by the owner of the event and the original outlet is still is due their commissions on the work they did. |
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The best time to balance the event is after the last performance has occurred and after you have done end of day to move all deferred revenue into earned. |
The quickest check is that the word • balances • appears at the top left of the lower part fo the screen. If it says this, it usually means that all the other aspects below balance.
The meaning of the various lines ay the bottom are:
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If end of day has been run and the values at the bottom of this area all say the difference is 'none', then ticket inventory and transactions balance.
That reinforces the confidence in the GL entries discussed below. |
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If some lines are not quite right, there are two things that might find the difference:
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Once you haven 'none' in the difference row, we need to see what the make sure that the state of the accounts that post to the GL are correct.