You can run the Deposits and Sales Entries at any point during the day (or multiple times during the day), however you should generally only post to the General Ledger and run your reports once a day.
The reason for only producing the reports once per day (after the LAST posting for the day) is that the default criteria in the reports at end of day default the criteria to be everything for that day out of convenience to you. Meaning, if you post three times in one day, the end of day reports produce an aggregate of the 3 postings.
If you wish to separate the postings into parts of a day, you can:
- access the same reports under Theatre Managers Reporting system (General Ledger section) and put criteria into separate the day into parts. For example, use criteria in the reports for GL DATE POSTED between midnight and noon. Or from Noon to 4 pm.
- or when looking at a finished report in the end of day, click the criteria button and change the criteria to reflect only the part of the day you are interested in