When a volunteer is scheduled for an event / play or other activity, a record is created showing if they have responded or not. Responses have an initial status, you set up under Setup>>Company Preferences - Meeting Server : Default Acceptance Status for Invitations.
Values you can choose are:
Click here for more information on the Meeting Server.
When an Email is sent, it includes an industry-standard iCalendar attachment along with the information on the volunteer opportunity and instructions for responding.
When the recipient double-clicks on the attachment, their default calendar application opens and the event added to their calendar. It then give them the opportunity to:
When they make their selection, their calendar sends an Email response back to Theatre Manager that updates the database.
To open the Manage Volunteer window, select menu item Patron Sales>>Manage Volunteers.
In the Manage Volunteers window you can view all states of outstanding volunteer activities and manage reminders and statuses.
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When clicked, goes to the online help page for the current window. |
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Opens a new record. |
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Open the activity window for the currently selected volunteer. |
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Duplicates the currently selected record. |
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Deletes the volunteer history record. |
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Clicking the Print button, opens the selection "List As Shown" ![]() |
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![]() Clicking Export allows you to choose the format to export the current list. |
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Choosing a selection from the drop down list, allows you to refine the list of displayed volunteers. Choices are:
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Check Boxes |
The check boxes allow you to further refine the list. You can Include:
You can also enable or disable notifications that relate to: |
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Click the Search button to display the list of Volunteers. |