Determine the Chart of Accounts

Creating the Chart of Accounts requires understanding how the General Ledger will be used to generate information. For more information, refer to the sample Chart of Accounts by clicking here.

Minimum General Ledger Accounts

The suggested minimum number of General Ledger Account numbers are outlined in this table. The organization may choose to operate with fewer or more accounts.

Minimum General Ledger Accounts	Type of Account
Cash	Asset
Check	Asset
Accepted Credit Cards	Asset
Vouchers Received	Asset
Other Payments	Asset
Accounts Receivable	Asset
Accounts Receivable - Future Payment	Asset
Accounts Receivable - Outlet	Asset
Accounts Payable	Liability
City/Municipal Tax Payable - If this tax is collected	Liability
Provincial/State Tax Payable - If this tax is collected	Liability
Federal Tax Payable - If this tax is collected	Liability
Prepaid Gift Certificates	Liability
Deferred Donation	Liability
Commissions Payable	Liability
Order Fees	Revenue
Exchange Fees	Revenue
Reprint Fees	Revenue
Mail Fees	Revenue
Sales Account for Each Event	Revenue
Cash Over/Under	Expense
Donation Bank Transfer	Expense
Bank Service Charges	Expense
Donations	Other Income

Required General Ledger Accounts

Open the Code Table Window via the Setup >> System Tables >> Code Tables menu.
Select Payments.
A list of required general ledger accounts is displayed.
Select Default Posting Accounts.

The account names that appear in the list are the minimum number of accounts required for the General Ledger to operate and, except the credit card types, are determined by Theatre Manager. The credit card types that appear are determined by the credit card types entered in the Credit Card Category of the Code Table. All additional credit card types to the Code Table requires that Accounting Default Data be updated with a corresponding account number.

The actual general ledger account numbers used depends on the accounts set up in the General Ledger.

All required accounts must have a corresponding account number otherwise Theatre Manager we be unable to create deposits and revenue allocations.