Changing Column Order

To change the order of the columns in any list:

1. Click on the any column header and with your mouse drag it to the desired position.

Changing Column Preferences

For almost any list you see in Theatre Manager, you can change the columns that are displayed to suit your needs.

The column preferences will only be saved for the user who is logged into Theatre Manager when the changes are made.

To change the column preferences for a list, you perfrom the following steps:

1. Right-click anywhere on one of the column headers in the list you wish to change.

   A checkable sublist opens.

   

2. Click to check the columns you want displayed.

   Clicking places a check next to the column name.

3. Click to uncheck the columns to be dismissed.

   This removes a check next to the column name.

Changing Default Auto-Capitalization Settings

By default, Theatre Manager automatically changes the capitalization of some words typed into fields. For example, only the first letter of last names are capitalized, as are company names, regardless of how they are typed in. There may be times where you need to change the default setting for a field.

To change the default auto-capitalization setting for a field, you perform the following steps:

On a MAC:

1. Type the word into the field with the capitalization you want to display.

   For example: MacDonald

2. Press option+tab.

   The cursor moves to the next field and your capitalization remains. Or Press option and click to the next database field with your mouse.

   For example: MacDonald instead of Macdonald

On a PC:

1. Type the word into the field with the capitalization you want to display.

   For example: MacDonald

2. Press ctrl+Click into the next field.

   Your capitalization remains.

   For example: MacDonald instead of Macdonald

If necessary, you can change the default auto-capitalization settings for all fields.

It is strongly recommended users maintain the auto-capitalization default. This preserves the 'standardization' of name and address data. If the default setting is changed, all users - including employees and patrons using the online interface - will be able to enter information in an incorrect manner.(no capitalization for anything, all caps for everything, etc.)

To change the default setting for all fields:

1. Choose Setup >> System Preferences >> Edits tab.

   

2. Change the Auto-Capitalize drop down box to your desired setting.

• Never Capitalize will never auto-capitalize words
• First Time will auto capitalize words the first time they are typed in, but not when they are edited after the first time
• Except for Option-Tab will auto capitalize words except when the methods described above are used
• Always Capitalize will always auto capitalize words

Customizing Date Preference

Using the Date Lookup icon lets you edit the format of how the dates will appear in Theatre Manager.

Using the corresponding letters from the lookup you can choose to change the date format.

Each letter is separated by a space.

Printer Destination

The print destination for reports can be access from a number of locations.

The File >> Report Destinations Menu

And the button at the top of the Report Window

Theatre Manager is able to print to Windows and Macintosh compatible printers. 

Mail Labels - Macintosh ImageWriter

This is an example of an ImageWriter page setup.

When printing mail labels on an ImageWriter using continuous feed labels, click on ‘1" Mailing Labels’ and set the Special Effects to ‘Tall Adjusted’ and ‘No Gaps Between Pages’.

Ticket Printing - Macintosh ImageWriter

This is an example of an ImageWriter page setup.

When printing tickets on an ImageWriter, set the Paper to ‘Tickets’ and the Special Effects to ‘No Gaps Between Pages’ (this prevents printing a blank ticket after each ticket printed).

Ticket Printing - Boca/Practical Automation

Tickets can be printed on a specialized ticket printer such as a Boca or a Practical Automation thermal ticket printer. If you are using a thermal style ticket printer, refer to the section Employees Specific Preferences on setting up the thermal printer. Once indicated that the tickets will be printed to the thermal ticket printer, the tickets will always print on the thermal printer regardless of the default printer you have selected under your Chooser (Macintosh) or Control Panel (Windows).

Statistics

The Statistics window is accessed through the File>>Statistics menu.

This shows a quick glance at the record counts in the system. There is a more detailed report that can be printed. The statistics are up dated as the window is opened. If you want to refresh the statistics, you may click the button.

Toolbar / Ribbon Bar

The Toolbar (or Ribbon Bar) are the buttons above the Patron Window and below the Menu Bar. Each button has a specialized but generic function so that it is useable for the same function in many different areas. The Toolbar allows quick access to commands and other modules of Theatre Manager. 

The Toolbar is used in conjunction with the top window. If the Patron window is the top, (or only) window open, then the Toolbar is used with the Patron window. If the Plays and Dates window is the top, (or only) window open, then the Toolbar will be used in conjunction with it. The buttons on the Toolbar may be used when they are highlighted. If a button is dimmed out, it has no use at the current time.

The Buttons

The Main Toolbar/Ribbon Bar gives you quick access to the following functions:

	Patron - Find a patron using the search list and sell tickets (and more). Click here for more information on the Patron List window.
	Quick Find - Find a patron in the database using the patron number. Click here for more information on Quick Find.
	Calendar - Show multiple Calendars with plays, tasks and other activities which can be used for facility management and scheduling. Click here for more information on Calendars.
	Project - Facility Management projects, schedules tasks and activities. The Facility and Workflow Management module allows you to coordinate events, people, and resources across your organization's available venues. You can pull from and create information in your database to manage your venue, your staff and volunteers, your resources and your clients. With this module, the data coordination is presented in multiple visual ways allowing you to easily view and understand the relationships among all those variables. Click here for more information on Facility Management.
	Report - List of reports. Click here for more information on Theatre manager Reporting.
	Letter - List of form letters. Click here for more information on Form Letters.
	Cart - List of shopping carts. Click here for more information on Shopping Carts.
	Account - Chart of accounts. Click here for more information on the Chart of Accounts.
	GL Entry - General Ledger entries. Click here for more information in GL Entries.
	End of Day - End of day wizard. Click here for more information on the End of Day.
	Map - List of theatres and their attached maps. Click here for more information on Theatre Maps.
	Play - Play list. Click here for more information on Plays.
	Subscription - Manage favorite seats for subscriptions. Click here for more information on Season Subscriptions.
	Mail List - Mail lists and quick labels for patrons on a Mail List. Click here for more information on Mail Lists.
	Preference - Employee preferences. Click here for more information on Employee Preferences.
	Help - Access TheatreManagerHelp.com which contains the most recent documentation, proceedures and FAQ's about Theatre Manager
	Remote Assistance - Activates the remote assistance application to permit Arts Management Systems suppoty staff to access your machine remotely and assist you. To schedule remote assistance, please phone (403)536-1211 or email support@artsman.com