Report Cards

The ability to create, assign, and print report cards is part of the Courses module. Before report cards can be used, report card templates must be set up in Setup > System Tables > Report Card Templates. It is also necessary to set up in Code Tables course levels to assign different levels or grades of classes, report card categories for different areas in which to assess students, and report card ratings to describe your system of assessment. The next few pages will describe how to create and assign report cards for a course based on the template(s) created in System Tables, and how to complete the report cards for each student.

Assigning Report Cards

To assign a report card to a Course:

Open Plays from Setup or use the Plays button in the Theater Manager toolbar
Search for the Course in question in the Plays List and select it to open up the Plays and Dates Window.
Select the Performance Tab.
Select (double-click) the Course from the performance list to open the Performance Detail Window.
Select the Course Tab in the Detail Window.

Under the Report Cards to Issue column on the left, click the New button to insert a new report card. This opens the Report Card Detail Window.

Assign a name for the report card (could be the name of the course, for example)
Using the lookup button, choose a Template from the list of report card templates.
Enter a due date for the report card.
Under the Notes tab, Internal Notes are notes that will only appear within Theatre Manager. External Notes will print on every report card.
Click Save to populate the Report Cards tab with the name of each student in the Course and enable the report card to be completed.

Completing Report Cards

Once you have clicked Save on the Report Card Insert Window, you can click the Report Cards button to populate the list of students to whom report cards should be issued. This list comes directly from the Attendance tab for the Course. You will notice an area just above the Notes and Report Cards buttons that has a spot for Completed and Remaining...these are completed report cards and report cards remaining to be filled out.

Double-click on a student's name to open up that student's report card record.

The Report Card Information is already populated.

Under Status & Future Recommendation, there is a checkbox to mark that Report Card completed, and there are two drop-down menus.
Overall Rating is for the student's final grade or overall rating for the Course. This drop-down is populated from the Course Report Card Ratings from Code Tables.

Next Level will print on the report card as Next Recommended Course and is populated from the Course Level, also from Code Tables.
The Internal and External Notes fields work in the individual report cards much like the same fields work in the Report Card Template. Internal Notes will only appear inside Theatre Manager, and External Notes will print on the student's report card. The notes in *this* window will only apply to the selected student.
Click the Evaluation tab to move on to assessing the student based on the Categories and individual items in the report card.

Highlight a Category on the left to enable the items for each category as set up in the Report Card Template.
Assign a Rating for each item under each Category. The comments beside each item will print on the report card in line with that item.
Click the Save button and close that report card to move on to the next student in the Report Cards list.

Printing Report Cards

Report Cards can be printed either from each individual student's report card record using the Print

button in the report card window, or from within Reports accessed via the Theatre Manager toolbar.

To print from Reports, click the Reports button.
Select Course Reports > Course Report Card.

Set Criteria to Course Report Card #>is one of > select the Report Card you'd like to print.

Click Done to print the report cards.